When CAPADYN takes over troubled defense projects, their consultants face an overwhelming challenge: absorbing massive amounts of complex documentation to become operational immediately. This intensive knowledge transfer was forcing teams to work late nights and creating an exhausting onboarding experience—until they discovered Draft’n run.
Background
CAPADYN is a specialized consulting firm focused on project management for the DGA (Direction Générale de l’Armement), France’s defense procurement agency. When brought in to rescue failing defense projects, their consultants must rapidly assimilate vast quantities of technical documentation, specifications, and project history to deliver immediate value to their clients.
The firm’s success depends entirely on their ability to quickly understand complex project contexts and provide expert guidance from day one. However, traditional document review processes were becoming a significant bottleneck to consultant effectiveness and client satisfaction.
Challenges
The knowledge transfer challenge at CAPADYN was acute and multifaceted:
Information Overload: Each new project came with thousands of pages of technical documentation, project histories, specifications, and regulatory requirements that consultants needed to master immediately.
Time Pressure: Clients expected consultants to be operational from day one, leaving no time for gradual familiarization with project materials.
Cognitive Burden: The intense study required to understand complex defense projects was pushing consultants to work excessive hours, leading to burnout and reduced effectiveness.
Knowledge Accessibility: Critical information was scattered across multiple documents and formats, making it difficult to quickly find relevant context during client interactions.
Security Requirements: As a defense contractor, CAPADYN required solutions that could handle sensitive information with complete confidentiality and on-premise deployment.
Strategy
CAPADYN partnered with the Draft’n run team to develop a sophisticated knowledge management solution that would transform how consultants accessed and utilized project information. The strategy focused on three key objectives:
Immediate Knowledge Access: Create an AI assistant that could instantly answer consultant questions using the complete project documentation as its knowledge base.
Confidentiality and Control: Deploy the solution entirely on-premise using open-source models to ensure complete data security and compliance with defense industry requirements.
Seamless Integration: Design an intuitive interface that would require no training and integrate naturally into existing consultant workflows.
Execution
Using Draft’n run’s visual workflow builder, CAPADYN implemented a comprehensive document analysis solution:
Knowledge Base Construction: The team used Draft’n run’s document ingestion components to process and index all project documentation, creating a searchable knowledge base with semantic understanding of technical content.
RAG Implementation: They built a Retrieval Augmented Generation workflow that combined document search with intelligent response generation, ensuring all answers were grounded in actual project materials.
On-Premise Deployment: The entire solution was deployed on CAPADYN’s infrastructure using Draft’n run’s self-hosted option, with optimized open-source language models ensuring both performance and confidentiality.
Real-Time Monitoring: Using Draft’n run’s observability features, the team tracked usage patterns, response accuracy, and consultant satisfaction to continuously improve the system.
Results
The transformation was immediate and measurable:
Instant Expert Access: Consultants could now get immediate answers to complex project questions, dramatically reducing the cognitive load of information processing and enabling faster decision-making.
Elimination of Late Nights: The grueling initial adaptation phase was replaced by efficient, on-demand knowledge access, improving work-life balance and consultant satisfaction.
Zero Training Required: The intuitive chat interface meant consultants could start using the system immediately without any learning curve or workflow disruption.
High Adoption Rate: Within weeks, the AI assistant became an essential tool for every consultant, with usage patterns showing consistent daily engagement across all project teams.
Business Growth Opportunity: The success was so significant that CAPADYN began exploring opportunities to offer similar AI-powered knowledge management solutions to their own clients.
Conclusion
CAPADYN’s success with Draft’n run demonstrates the transformative potential of properly implemented AI knowledge management systems. By leveraging Draft’n run’s visual development platform, comprehensive monitoring, and flexible deployment options, they created a solution that not only solved their immediate challenge but opened new business opportunities.
The key to their success was the combination of Draft’n run’s technical capabilities with CAPADYN’s deep domain expertise, resulting in a system that truly understood the nuances of defense project management. This case study exemplifies how organizations can maintain complete control and security while dramatically improving operational efficiency through intelligent AI implementation.